Currencies

Your costs in the trip's currency, your client's price in theirs, at a rate you fix. How each one is used, and what happens when they differ.

A trip has one working currency: the trip currency, set in the trip settings on the Overview and seeded from your agency default. Your costs, your margins and your pricing table are recorded in it, and each trip can have its own, so the Morocco trip can work in dirhams while the Scotland trip works in pounds.

Setting the two currencies

1. Open the trip's Overview and find the trip settings.
2. Trip currency is the one you buy in and the one your costs and margins live in. It arrives from your agency default and you can change it per trip.
3. Client currency, below it, is what your client is quoted and pays in. Leave it empty if they pay in the trip's own currency.
4. Set the rate. RoundPlan offers the mid-market rate of the day as a reference; keep it or type the one you are actually working at.

Changing the trip currency

On a trip that already has amounts, switching the trip currency stops to ask what you mean. Keep the numbers relabels them, for when the prices were right and only the currency label was wrong. Convert at the day's rate rewrites every amount using that day's exchange rate. Amounts never change on their own.

Quoting in your client's currency

A Norwegian group wants to see kroner, whatever currency you buy the trip in. Below the trip currency sits Client currency: pick the currency your client pays in and set the rate. RoundPlan suggests the mid-market rate of the day as a reference, and you can keep it or type your own. The rate is fixed for that trip; it never moves on its own, so the price your client approved does not change afterwards.

With a client currency set, the client's page quotes in it, new payments are recorded in it, and the invoice is issued in it with the client's own numbers. Your side does not move: costs, margins and the Overview stay in the trip currency, with what the client paid converted back at your fixed rate.

What never mixes

• A recorded payment keeps the currency it was recorded in. Changing the client currency later asks you first, and the payments you already logged do not move.
• An invoice counts only payments in its own currency toward Paid. A deposit in another currency stays visible in Payments for you to reconcile, and is never counted as Paid on that invoice.
• The dashboard sums your default currency and tells you how many payments are recorded in other currencies. It never converts payments in other currencies into estimated amounts.

Suppliers priced in other currencies

Each supplier in your libraries carries its own currency, and so does every course in the catalog. Add one priced in a different currency than the trip and RoundPlan prefills an editable estimate at the day's rate, marked as such, so you can replace it with the price you actually negotiated. The estimate is a starting point for your cost, never something the client sees.